How Companies Can Prepare For Remote Work.

Remote work has existed for quite some time. However, not every company can afford to have employees work from home. Now that everyone is encouraged into isolation, how can you ensure things get done as a leader?

How Companies Can Prepare For Remote Work.

Now that the pandemic hits your country and everyone is encouraged into isolation, you may be planning for your employees to work remotely. (Don't worry, you're not alone! As of now, Bloo team is already remote and it has been working well for us.)

Remote work has existed for quite some time. It is often implemented by tech companies as the nature of jobs is flexible and independent. However, not every company can afford to have employees work from home. Now that everyone is encouraged into isolation, how can you ensure things get done as a leader?

This blog is to help you prepare for the weeks and weeks of remote work. It’s to help set some boundaries for great productivity, as well as giving your employees the freedom of finishing things on their own timeline, amidst the ongoing crisis and panic.

#1: Everyone must update often.

Or just communicate, really.
The key to making remote work work is to make sure people know what the others are up to. If you work in a team, it's even more important to update each other often and communicate everyday. So, as a leader, set a routine for updates. This means setting a date and time everyday or a few times a week for everyone to update their progress.

#2: Set a clear focus and expectation.

If your team is working towards a goal, make sure you set clear, specific goals for the time period everyone’s working from home. This gives your team clarity on what KPI they should be focusing on so that they have something to look forward to everyday. Working at home can be lonely, but having goals that keep you determined makes remote work much better.

Not everyone is going to be good at working independently and remotely. As a leader, your job is to set clear expectations on performance. How many hours do you expect them to work per day? What work should be done? And check-in on them from time to time so they don’t feel lost.

#3: Conduct video or conference calls.

No amount of text messages is better than actually hearing your coworkers’ voices. Try to initiate weekly meetings through video calls so everyone feels connected. It could also be a space for everyone to verbally update on what they’ve accomplished over the week. A few topics you can discuss over a conference call are:

  • Status Update: What have you been working on this week?
  • Mental Check-in: How are you feeling about self-isolation?
  • Roadmap: What are we working towards?
  • Books: What are you currently reading?
  • Positive Sharing: What are you grateful for amidst this pandemic?

#4: Use a project management tool.

We’re biased, but let’s be honest, most of the project management tools are made for remote work. As teams spread around everywhere, everything happens online and they are connected through the tool.

For leaders, it's easy to see progress and stay on top of managing many projects at once. They have a visible record of progress and what everyone's up to.

For team members, using a project management tool keeps them pinned to priorities and makes it easy for them to note their own todos. It also allows them to discuss a todo with a coworker or directly @mention their boss to ask a question.

Bloo has a 14-day free trial that any team can try. You can check it out here :)

#5: Stay connected and supportive :)

In times like this, it’s important that we act and connect as a community. Many of us can feel lonely and depressed from staying at home all weeks (or months), but we can use technology to lift up moods once in a while. Here are some small, effortless things you can do among your team group chat:

  • Share images of their workspace: Let your team know how creatively you organize your workspace at home and inspire others. You can also do a workspace challenge and see who has the best home workspace.
  • One positivity per day: Share good things that happen today. Share a quote or one thing  you’re grateful for. It’s easy to forget all the good things when you’re surrounded by negative news, but remind your team to be grateful. It will lessen their worries.
  • Find solitude in this moment: Remote work can sometimes teach you about yourself  and your work habit. When we’re around people, sometimes we get distracted by their noise and we forget our truth. Working from home can be a chance to restore that, to recharge your inner peace, to reflect on experiences and do better. Find the good in this moment.